Nowadays a lot of people can receive more than one hundred emails per day. Upon opening many prompt one to further action: And there are the emails that you have to physically respond to. In this way just one email may take up 30 minutes or maybe more of the time. You can literally spend hours attempting to keep on top of your inbox and just when you think you have conquered it, in pops another email.
It’s a scenario that is causing a great deal of stress and anxiety. It’s another situation that is certainly resulting in a substantial lack of focus and attention to other important daily tasks; a loss of productive time; a loss of income and even a loss of quality family time. Finding approaches to regain charge of your inbox which means you stop this virtual hemorrhage of the time and boost your productivity is therefore of paramount importance.
Among professionals, Google Mail or Gmail is rapidly becoming the preferred free email account system. A primary reason for this is actually the effectiveness of the spam filter. It ruthlessly extracts mail spam mail which you may then delete using the mouse click. Otherwise spam mail is automatically deleted after thirty days.
Gmail even offers an extremely efficient search function which makes it fast and easy to use key phrases to look your email account for relevant email. However, there are some other good things about using Gmail which will help to reduce how much time you would spend processing email. Listed here are 3 ways in which you can use gmail folders to reduce the time you spend dealing with email:
Label Your Email – Gmail enables you to label your email. This can help to make emails provided by a certain individual or company stand above your other email. Once you’ve made a label you may also search your emails using that label.
Colour Code Your Emails – Taking the labelling of the email a step further, you can even colour code the labels which you create. When selecting a colour for a particular label I suggest picking a colour which is normally related to that individual’s website or even the person themselves. Colour-coding your emails ensure it is easy for you to identify the emails that you definitely want to read.
Filter Your Emails – There are a few emails from some people or companies that you may want or must read promptly. In comparison, there could be other emails that you could check on a weekly as opposed to on a regular basis. With all the latter, you could make a filter so that these emails are immediately sent to your designated folder and archived instead of exuclt direct for your inbox.
You may also “whitelist” emails originating from certain accounts to make sure they are never brought to spam. When establishing your email filter you can search for those email that meet the filtering criteria you’ve set up. You can then apply the filter to all the emails that meet these criteria. If you wanted, you can then even archive all of these emails just by pressing a button that is an additional advantage of the Gmail system – it allows you to use a variety of shortcuts. True, you must spend some time learning the shortcuts but when you do you’ll discover that you can significantly reduce the time you spend processing email and dramatically boost your productivity.